Updates

Hearthstone at Hillsborough Community Association

For HOA monthly payments or assessment payments online

Either a one-time assessment or recurring monthly payments:

Go to this link: Pacific Western Bank
For Bank Customer Service: 888.705.0600

Any accounting or monetary dispute questions

Contact the MEM Property Management Accounting Department:

Phone: (201) 798-1080 ext 6050 OR email: billing@memproperty.com
Click here for a Resident Dispute Form for those questioning statements

Mem Services Portal

If you need something done for your property by Mem Services
Go to this Residential Portal: Click on this link. Your message will get to Nancy Capella.
If you have an emergency, please call 1-800-506-3360.

Fall 2023 Updates from The Board

Architectural Review Committee Updates: Bob Bottini

The ARC Committee is currently collaborating with residents on 2 projects. Any residents who have started/completed exterior projects without an approved Modification Request will be sent a non-compliance notice and will be visited by the ARC Committee to discuss resolution. EV Charger installation guidelines have been posted. Please complete a Modification Request Form prior to any exterior work on your unit.

Landscaping Updates: Joyce Eldridge-Howard

5 new pencil trees have been planted at the 2 Waterman condo in November. A second trimming of shrubs in the community was completed last month. Fall cleanup will be completed by November 30th.

Building and Grounds Updates: Tom Cavagnaro and Robert Killion

Removal of grass clippings in the detention basin facing Weston road will be completed by November 30th.

Budget Update: Robert Killion

Through October,2023, the HOA is in good shape from a budget standpoint. In the ensuing months we will be meeting with our financial consultants, RBC, to review our investment performance.

Hearthstone Community Manager: Nancy Capella

Clubhouse blinds will be repaired and windows cleaned in 2024.We are ordering a new street sign “Slow, Curve Ahead” to be placed by the bridge on Weber Road.

SUMMER 2023 UPDATES FROM THE BOARD

Architectural Review Committee Updates: Bob Bottini

Landscaping Updates: Joyce Eldridge-Howard

Lanternfly remediation will be conducted in July. 3 dead trees have been removed. 4 new pencil trees will be planted at the 2 Waterman condo in September. Thinning of the Arborvitaes at the three other condos will be completed by end of July. There will be a second trimming of shrubs in the community in the Fall. Replacement of boxwood shrubs at the Steele condos has been completed.

Building and Grounds Updates: Tom Cavagnaro and Robert Killion

Detention basin cleanout and road crack repair/restriping will be completed in July and Townhouse power washing and trim painting has been rescheduled to 2025 which conforms to the original, every 5 year, schedule.

Budget Update: Robert Killion

The Board met with MEM accounting in June to review our 2nd quarter Financials. Results show the Community is in decent shape compared to budget. However, costs continue to rise, and the Board has postponed some non-essentialprojects until next year.

Hearthstone Community Manager: Nancy Capella

Clubhouse blinds will be repaired in 2024.

SPRING 2023 UPDATES FROM THE BOARD

Architectural Review Committee Updates: Bob Bottini

Landscaping Updates: Joyce Eldridge-Howard

Spring clean-up and mulch application has been completed. The Board has approved three landscaping projects.

Building and Grounds Updates: Tom Cavagnaro and Robert Killion

Proposals for detention basin cleanout, road crack repair/restriping, and Townhouse power washing and trim painting are being gathered. All projects are scheduled for 2023.

Budget Update: Robert Killion

The Board met with MEM accounting in April to review our 1st quarter Financials. Results show the Community is in decent shape compared to budget. Most homeowners have already paid their $220 special assessment for our Warehouse Legal Defense Fund. (If you haven’t yet, please do so ASAP).

Hearthstone Community Manager: Nancy Capella

Lanternfly mediation is being scheduled for July,2023. A new vacuum cleaner, rug shampooer and dust buster have been purchased for the Clubhouse. “No Trespassing” signs have been replaced in the forested area behind the Steele Condominiums. Clubhouse blinds will be repaired later this year.

FALL 2022 UPDATES FROM THE BOARD

Architectural Review Committee Updates: Bob Bottini

The ARC Committee has collaborated with residents on five projects YTD. The Board has approved the ARC
recommendation that Garage Door Screens are not permitted in the Development. Any residents who have
started/completed exterior projects without an approved Modification Request will be sent a non-compliance notice and will be visited by the ARC Committee to discuss resolution. The ARC is also creating guidelines for replacement of front walkways.

Landscaping Updates: Joyce Eldridge-Howard

Fall clean-up will occur during the next few weeks. Watch for an announcement from Nancy/Joyce regarding timing. Currently obtaining bids for new annual landscaping contract.

Building and Grounds Updates: Tom Cavagnaro and Robert Killion

The Board has approved roadway crack filling and striping. Currently reviewing bids. Tom will work with Nancy to oversee this project in the Fall. Retaining wall at Weber and Champlain now repaired. Currently reviewing bids for new annual snow removal contract.

Budget Update: Robert Killion

Operating budget continues to be tight due to increases in pool contract, MEM Fees and inflation. Some expenses are expected to increase in 2023.

Hearthstone Community Manager: Nancy Capella

New carpet in the Clubhouse has been installed. Coffee cups, WITH LIDS, are now required in the Clubhouse to protect our new carpet. Nancy is investigating repairs needed to the Clubhouse fireplace.